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Negotiation Skills Training: Getting Ready For And Dealing With Complicated Negotiations Utilising Best Practice Preparation Techniques
The pivotal negotiation skill required to unlock optimal value from complex commercial negotiation situations is to identify and understand the interests of all the stakeholders impacted by or participating in the negotiation. In some cases, it is easy to understand both the positions & interests of players in the negotiation. In most cases, however, it is not only hard to identify the interests of all parties; it is also difficult to identify all the stakeholders.
How to negotiate in complex, multi-party negotiations?
1. Identify all the stakeholders in the complex negotiation
This may seem obvious but in practice, it is often difficult to spot and track all the stakeholders in a negotiation. In a commercial environment, we should at minimum try to identify the following stakeholders:
a. Financial stakeholders
These are the individuals or groups that will finance, support or give permission to conclude an agreement based on the monetary terms proposed. It is key to uncover all potential individuals that may have an interest in the financial aspects of the negotiation.
b. User/consumer stakeholders
These are the people or groups that will execute and support the outcome of the agreement that is reached. These are the people that will live and work with the output of the negotiations on a day to day basis.
c. Technical & legal stakeholders
These are the parties or groups that will sign off and agree to the technical and contractual elements of the negotiations.
d. Guides/Gurus & other Influencers
These are the individuals or groups that hold significant influence over the key decision makers involved in the negotiation.
2. Identify the interests of each participant in the negotiation
There are essentially two ways to identify an individual or group's interest in a negotiation. The first way is to put yourself in that person or group's position and to try and see things from his/her/their perspective. What supporting information would you need? What precedents would apply? What assumptions can you make, and test? The second way is to ask the individual or group a series of questions to assist you (and them) to accurately identify their key interests. The best question to ask is "Why?" "Why is this negotiation important to you? Why are you assuming this position? Why is this option being explored?"
3. Create a frame that is appropriate for each stakeholder
Having identified the interests of each stakeholder party, you should now shape the appropriate frame. Different people reach decisions for different reasons. It is not appropriate to highlight the same points to support decision making to all stakeholders. You should focus on communicating the most appropriate frame to each stakeholder or potential participant.
4. Create an effective management structure for the negotiation
If our counter parties experience us to be rational, the odds are greatly enhanced that they will also react to us in a rational fashion. We can only present a common and rational 'front' if we have considered the roles & responsibilities within our negotiation team. Split the focus in the team between those that will manage the Relationship aspects, and those that will manage or be involved in the Task dimensions.
Negotiation skills training teaches us to create an agenda that addresses the interests of all potential stakeholders. A successful way to simplify complex negotiations is to add structure. We need to focus on the process elements to ensure that we move forward at every level of the negotiation. You will discover that complexity can be managed with the use of an appropriate supporting structure.
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